This can be done through your online My Booking or by getting in touch with Reservations on 01483 791 111 or your Travel Agent.
We would advise you to book your extras as early as possible to secure the best deals, as many offers are subject to availability and can be withdrawn at any time. Most extras can be added up until 4 days before departure.
If you want to cancel pre-booked extras, this may incur an administration fee of £25 per person or even 100% loss – please contact your travel agent, or Reservations on 01483 791 111.
You can add a ski carriage upon time of booking. Booking in advance will help you secure the best possible price. On some flights, ski carriages are limited so we recommend booking as soon as possible.
Or if you have guests on one of our Jet2 charter flights, you can book a ski carriage directly via their website.
You will be asked for your Inghams reference number so make sure you have note of this before booking.
It’s important to note that a ski carriage will be slightly more expensive when booking via Jet2 and it can only be done 7 days after you booking is confirmed by Inghams, or 48 hours if travelling at the weekend.
Through our partnership with winners of the prestigious ‘British Travel Awards’ Airport Parking & Hotels – APH we are able to offer up to 35% discount to all of our Inghams Santa Breaks customers at Gatwick, Manchester, Newcastle, East Midlands and Bristol.
With our Lapland flights all departing early in the morning, to maximise your time visiting the Arctic, why not take advantage of some of the great ‘Airport Hotel and Parking’ packages and stay at an airport hotel the night before you fly. This takes the stress out of getting to the airport in the morning on time and finding the car park, and allows you to wake up fully refreshed ready to head to the North Pole and to meet the big man himself. If an overnight stay is not for you then the ‘Meet & Greet’ Valet Parking is the perfect way of dropping your car off as it saves you time, hassle free and is so convenient. Simply drive to the airport terminal where an APH chauffeur meets you and takes your car to their nearby secure car-park. On your return, your car is then delivered back to you directly at the terminal, for you to drive straight off home!
It is a condition of booking with us that you and your party take our suitable Winter sports Insurance from a reputable provider. Please note that a standard travel insurance policy, including many ‘free’ bank and credit card policies, will not cover many of the winter activities involved in your holiday such as skiing, husky, reindeer and snowmobile safaris and we ask you to please check with your insurance policy provider that you have adequate cover for any of these additional, optional activities you plan to participate in.
We will need to post these to you (or your Travel Agent) as they are documents issued by the Swiss Rail System and are accountable documents. You can expect to receive these around 10 days before you depart. There will be detailed instructions on how to use the ‘Fly rail luggage labels’ with your documentation.
So that all families are seated as close together as possible, we pre-allocate seats on all of our flights in advance. If you have specific medical requirements, please contact your Reservation Consultant or Travel Agent.
As we know that the weather is an important factor on our Santa Breaks holidays, we’re always keeping an eye on the forecast and speaking with our local suppliers. If we have any cause for concern about the weather conditions, we will endeavour to contact you 7 days before your departure to let you know.
If we and our suppliers believe that there’s not enough snow to run the activities included in your Santa Breaks package, we will contact you again 72 hours before travel with an update and advice on the options available to you, which may include cancellation.
Our Snow Guarantee – In the event that we decide that there is insufficient snow you will have the following choices: you can amend your travel dates to any of our other Santa Breaks dates that are available in the same season and at no cost, provided that the elements of the holiday (accommodation, room type, duration and party composition) remain the same. If you change any of the holiday elements, you’ll need to pay the difference in price if it is more expensive, or if the new arrangements are cheaper, you will receive a refund of the difference. If you decide not to travel at all, you can cancel with a full refund of all monies paid to Santa Breaks for the trip.
Please note: Snow Guarantee is only valid on 3/4 night Santa Breaks.
We aim to send out your pre-departure information pack 4-6 weeks before travel. Included in the information pack will be an informative “Santa Breaks” booklet with more information about Lapland and what will happen when you are in resort. The pack will also include luggage labels and blank letters for the children to write on, so they can hand them to Santa at the Santa’s workshop activity morning / afternoon.
Your e-ticket will follow by email approx. 2 weeks before travel. Please ensure that the names on the travel documentation match your passports exactly and call us for advice if there are any differences. All times shown on your e-ticket are local.
If you have booked via a travel agent, all information will be sent via your agent. Please contact them if you have queries.
Further information including a more detailed itinerary will be provided on arrival at Kittilä Airport.
As a trip to Santa’s Workshop is included for all guests, there is no need for a voucher as all the information is passed directly on to the workshop helpers in advance. For guests who have pre-booked one of our other exciting activities – the Combined Husky & Reindeer Safari, Ski Taster (4-night holidays only) or a Snowmobiling Adventure – vouchers for these will be issued in your welcome information pack provided on arrival at Kittilä Airport.
Visit Santa Breaks for more information about our optional excursions. These activities are also available to book locally, subject to availability, but we recommend you pre-book in advance to guarantee your place.
Thermal suits and boots are included in our prices for all Inghams Santa Breaks holidays for guests aged 3yrs and over. In both Levi and Ylläs, guests will be asked to collect their thermal suits and boots from our partner shop in the resort centre on arrival. For guests staying in the Ylläs Log Cabins, we usually make a stop on the way from the airport before dropping you off at your cabin, depending on how far your cabin is from the resort centre.
We can cater for all sizes, but please mention if you need an extra-large thermal suit or boots when you book so we can advise our partner shop in advance to make sure they have a suit available for you on arrival.
For children under 0-2yrs, parents must bring their own thermal clothing as this is not included in the holiday price and availability locally cannot be guaranteed.
Both Levi and Ylläs are above the Arctic Circle, so it is essential to bring the right clothing to make sure that you and your children are kept warm and happy throughout your visit. All guests will receive thermal suits and boots free of charge, but please make sure you bring cosy woollen socks, gloves, thermal underclothes, hats and a scarf or balaclava to cover your face if necessary with you!
We also recommend you also bring some additional mittens or gloves (ideally waterproof ones for children’s snow play) to be worn next to the skin.
Layers are the key to keeping warm here and are far more effective than one or two thick items, so the thermals, a shirt or roll-neck fleece and a jacket/anorak under your suit when outdoors is recommended.
Any requirements including dietary needs or special requests, need to passed to Reservations or your Travel Agent, where they will be passed onto the hotel or airline. These are requests and not guaranteed.
If you booked online, you will need to call us about any special request you may have, and if there are things that are paramount to your holiday, such as (but not limited to); Wheelchair assistance, walk in shower, adaptive room etc, you must make contact with us before you book on 01483 791111 so we can send out the appropriate forms and make the appropriate arrangements for you.
It is possible to take pushchairs on holiday with you. You will have the option of checking in your pushchair at check-in with your luggage, or you can check it in before you board the aircraft. Your pushchair will then be collected with the rest of your luggage in the arrivals baggage hall at your arrival airport.
If you need assistance at the airport, an Inghams Representative should be on hand to help near the check-in area. Further information will be included on your e-ticket. If you require wheelchair or special assistance, please call Reservations on 01486 791111 or your Travel Agent know in advance, so we can advise the airport before you travel.
You must have a FULL and VALID passport to visit the destinations we feature and you should also have 6 months left on the validity of your passport. Please ensure that the names and initials on your flight tickets are the same as shown on your passport.
As of the 1st January 2021, the UK has left the EU. Here’s what you need to know before travelling with us:
Passports: You'll need to ensure that you have at least six months validity left on your passport when returning from EU countries. You can check whether your passport will need renewing for your trip here. You may also be required to provide your evidence of your return ticket and that you have enough currency for your holiday when arriving in your destination.
Travel Disruption: When entering and exiting countries, it is your responsibilty to give yourself extra time to get through the immigration queues in the airports as there will be delays. We may have to organise our transfers slightly to help with this and ensure that you have extra time.
Driving in the EU: From 28 September UK stickers will replace GB stickers. Check the GOV.UK Displaying number plates website for more information on what to do if you are driving outside the UK before, on or after 28 September 2021.
If you are hiring a car, ensure you have a green card. In both cases you must make sure that you have the relevant international driving insurance with your chosen provider.
EHIC Cards and Travel Insurance: Under a new agreement with the EU, UK residents are now able to apply for a UK Global Health Insurance Card (GHIC) if your current European Health Insurance Card (EHIC) has expired. This will give you access to emergency and medically necessary healthcare in the EU during your holiday. You can still use your EHIC card, excluding Switzerland and Norway, if it is still valid and in date and as part of our terms and conditions, you must also still hold valid travel insurance to cover your personal circumstances, (pre-existing conditions, etc). In Norway, you can show your UK Passport to receive limited urgent healthcare.
Data Roaming: Free data roaming will cease, therefore you need to be aware of any additional charges for using your phone and data abroad. Most of our properties have complimentary Wi-Fi for guests to use, but please remember that this is for social usage only.
ATOL & ABTA: As we are an ATOL and ABTA bonded UK travel company, guests booking with us enjoy comprehensive consumer protection. Your holiday will be protected under the Package Travel Regulations, which means you have the right to a full refund if, for any reason, we can no longer provide your holiday.
Visas: There are no current plans to implement necessary visas to travel in Europe in 2021, but if that changes we will ensure you are made aware before travelling with us.
The UK government and ABTA have also put together some useful information about holidaying in the EU after the 31st January 2020. These resources can be found below:
We only feature resorts with reliable snow records and access to high altitude ski areas, but if your resort is fully closed, we’ll do our best to get you back on the slopes. You can find out more about our Snow Guarantee here.
Once booked, you will receive your invoice within 24 hours. Following on, you will receive another email or letter outlining more information should you need it.
If you have booked through one of our Travel Agent Partners they will forward a copy of the Inghams invoice as well as their Invoice. In both cases (booking direct or through a Travel Agent) a copy of our booking conditions will be sent to you. We always ask that as soon as you receive your holiday invoice you check it to ensure all details are correct and as agreed.
10 days before your holiday you will be sent your holiday documents which are titled ‘Your Travel Itinerary & E-Ticket'. This is the documentation you will need to check in for your holiday (along with your passport and applicable visa, of course). For all Customers, except some of those travelling to Switzerland, your holiday documents will be sent to you by email (where an email address has been provided).
Some customers travelling to Switzerland will receive documents by post, as Swiss rail tickets will need to be posted to you. Please note these documents will not outline specific room aspects or transfer arrangements, you need to refer to your holiday invoice for these.
We price our holidays using the lowest-priced available to offer a "from price" which is factored into the base price of your holiday. Where flying from a different airport or using a different airline is higher, this will show as a "supplement" on your invoice, but it is still factored in to your total holiday cost at the bottom of your invoice.
Our holidays are priced using the lowest-cost room type on our programme which is at a zero supplement as the cost for this is factored into the base price.
Where it costs more to have certain room facilities such as a balcony or lake view, over and above the zero supplement, a supplement is applied. In addition, prices are based on two people sharing so if there is a single traveller or additional person travelling, there may be a supplement such as "single use supplement" or "occupancy supplement".
Please contact your Travel Agent or call Reservations on 01486 791111 if you booked with us directly, as soon as possible to change any part of your holiday. We will then check if any charges apply from our suppliers and the availability of your new request. An admin fee of £25 per person may apply, as well as any additional costs from our suppliers. No significant changes can be made within 70 days of your departure.
If you booked online, please give us a call on 01483 791111 as changes need to be made over the phone.
Depending on your flight, you will be charged £25 to make a name change. Please be aware that some scheduled flights will incur a much higher fee from the airline on top of the £25. Re-ticketing charges by scheduled/low cost airlines in respect of name changes will incur cancellation charges on a scale of £100 upwards. Some scheduled airlines may not permit flight or name changes. Changing all names on the booking will classify as cancellation and incur the relevant fees at the time.
If a date of birth or name is incorrect on your confirmation invoice, we will need to amend this, and there may be an admin charge of £25 as a result. Please be aware that changing your date of birth may affect the cost of your holiday, or any extras that you may have pre-booked, due to child and senior discounts.
If your title (Mr, Mrs, Miss, Mstr, Ms, Dr) is incorrect on our paperwork, this will not affect your travel, as titles do not appear on passports. If you wish however for us to change your title, please call Reservations on 01486 791111 or your Travel Agent. Please note an admin fee will be charged to update your paperwork and any system.
Your holiday deposit is non-refundable. If you cancel prior to the scheduled date of departure, you will be liable to pay the cancellation charges set out in the table on our Terms and Conditions section 4, bracket B. The term “total holiday cost” in the table means the total holiday cost for all persons cancelling and shown on our invoice and includes extras.
Please be aware that if one member of your party wishes to cancel, this may mean that the accommodation booked is under-occupied and result in the other members of the party having to pay any additional applicable supplements or child discount changes to retain the booking.
A cancellation invoice will be sent to you within 7 days.
We are paying constant attention to the guidance from the FCDO, ABTA and Public Health England in the UK, as well as to the guidance from local health authorities, to ensure our destinations are open to travellers from the UK. Any additional entry testing and vaccination requirements differ by country and are being reviewed and updated frequently.
It is your responsibility to ensure you have the required vaccinations and/or additional tests in line with the entry requirements for your holiday destination. It is imperative that you check the latest requirements at the time of booking and are able to meet them. For more information, please visit the FCDO website for your destination.
If things change and we have to cancel your holiday because of Coronavirus, you can move your holiday to another available date or destination of equivalent value, or pay the difference to upgrade your trip. If for any reason you are not able to move your holiday, we’ll give you a refund. Equally, if we have to make a significant change to your holiday, we’ll give you the option of accepting the change or receiving a refund. You can find out more about what would be considered a significant change in our booking terms & conditions.
Please remember it is a condition of our booking terms that you have valid travel insurance. We would strongly recommend that you take travel insurance out at the time of booking that offers additional Coronavirus cover. Our insurance partner Campbell Irvine offer travel insurance with additional comprehensive Covid-19 cover and will be happy to give you a quote. To contact them, please visit here for winter trips and here for summer.
We understand that you might be feeling apprehensive about travelling and would like some added flexibility. As part of our In Safe Hands promise, you can choose to move your holiday to a later date, up to the point that your full balance is due, with no admin fee from us. You will need to cover any extra cost if your new date is more expensive.
If our suppliers charge a fee for the change we may need to pass this on. (Supplier charges may include admin fees charged to us, as well as any costs which need to be paid by us at the time of booking to secure elements of your holiday - such as scheduled or low-cost airline flight costs, committed excursion costs and accommodation fees.) mention full balances.
Full balances will be due 10 weeks before departure (this may be earlier for bookings made with a travel agent) and after this point our usual booking terms & conditions apply.
If at any point during your holiday you should test positive or feel unwell with Covid -19 symptoms, in the first instance you should stay in your room, seek medical assistance if required and let your accommodation management and Inghams Representative know.
If you test positive with an antigen LFD test, you might be asked to take a further PCR test to confirm the result. If this is positive, in most instances you will be required to self-isolate in designated accommodation and in accordance with local government guidelines (which can vary from country to country). The period of self-isolation may extend beyond the planned return date of your holiday and all additional costs incurred will need to be covered by yourself or your travel insurance company. At the earliest opportunity, you should contact your travel insurer for assistance and advice on next steps.
Our Inghams in-country teams have been fully trained in Covid-19 safety measures, including preparations for handling positive Covid-19 cases in resort, and will be there to help and support throughout – on the ground or by phone. Insurance cover will vary depending on the provider and level of cover you have chosen. Our insurance partner Campbell Irvine offers travel insurance with additional comprehensive Covid-19 cover and will be happy to give you a quote. To contact them, please visit here for winter trips and here for summer.